Here we create the name of the vehicle used in the transport business by entering the vehicle code and vehicle name followed by address, contact person and number. Usually vehicle number is provided as vehicle code and owning company is provided as vehicle name, it can be any other name preferred by the user as per the circumstances.

Goods Receipt Note can be used to enter the items received as an acknowledgment by entering the name of transporting item, quantity, price, name of vendor, vehicle name, driver name, ticket number etc… Once you entered a Goods Receipt Note, you can directly post the same into, purchase invoice, sales invoice or delivery note as you like, without entering the same matter. GRN does not occupy any accounting entries and it will not affect any accounts in the system until it is post to sales.

Transport business usually makes invoices monthly or weekly, because they don’t need to make invoice for daily transactions, therefor delivery note can be issued daily on behalf of it. These issued delivery notes can be easily posted into sales invoice whenever necessary with the privileges to edit the quantity, rate and everything. Users can provide details about cusLPO, manual DNNo, vehicle name, delivery to, name of source of item, transporter name, transport rate, customer rate, driver name, driver commission, additional expenses related etc… Besides all of these it can be posted directly into transport invoice also, together with the additional expenses corresponding to each and every delivery note. Detailed information will be available related to the transport profit, driver commission, expenses related and so on in the reports based on the information provided in the delivery note.

Transport invoice means an invoice containing information about the transport availed from the transporter such as source, destination, item or material transported, number of trips, unit, quantity of material, rate, amount, additional expenses incurred etc… This transport invoice is issued by the transporter to their customers for collecting their transport charge and it can be automatically posted from delivery notes issued by clicking load button seen on the top right side of the window. Moreover users can select the delivery note from the coming list which wants to post to the transport invoice and additional expenses related to the selected delivery notes will be automatically loaded with it.

A detailed report can be taken by the users regarding the delivery note issued to the customers with all possible information provided on the delivery note. Users can take the report monthly or weekly as you like with any searching and grouping criteria such as customer, delivery, DN number etc… Total delivery quantity, total delivery amount, total transporter charges, total transporter profit and total commission between the given dates can be easily come to know and total expenses for the selected customers, transporter, or vehicle can be filtered easily from this report by using different searching and grouping methods used in the software.

Here an analysis report of Goods Receipt Note can be taken with all details entered in the GRN. Those GRN not posted to purchase invoice, posted to purchase invoice, not posted to delivery note, posted to delivery note can be distinguished separately for various comparison purpose. Vendor wise, vehicle wise and Driver wise GRN report can be taken with various grouping criteria’s such as group by vehicle, vendor, item, date etc… for different meaningful studies if necessary from the dates given by the user.

Profitability of each vehicle can be differently ascertained by the use of cost center facility available in our software and it can be easily shown in the cost center analysis between the dates given by the user by selecting the vehicle name which is intends to analysis the profitability. Total income generated by the selected vehicle is listed under the head of Income and expenses incurred for generating such incomes is listed under the head of Expenses followed by the difference (Income-Expenses). There by users can easily understand the profitability of vehicles and quick important decision can be taken according to the information got from the analysis, particularly strict decision against those vehicles which is not performing very well.